Item Class Specific Guides

Appliances (anything with a cord) 

Cleaning / Testing Inventory:

• The sorting area tests & cleans appliances
• If it doesn't look clean, don’t photograph. Return to sorting. 
  

Inventory Entry

• Select Kitchen as the Item Class
• Select Small Appliance or Small Appliance- Free as the Item Type
  • View the list on the photo studio wall to determine if Small Appliance- Free applies. 
• Change the following fields if necessary
  • Qty Available – default is 1
  • # in set – default is 1
  • Dimensions – width x depth x height
  • Description – Add a note if it’s not a common appliance or size,  i.e. Air Fryer, 4-cup coffee maker
• Click the Create Item button
• Select the Print icon to print a label & follow the above instructions
•  Scotch tape the label to the item. Don’t stick the label directly on the item
• Click Take a picture
• Move inventory items to the appropriate kitchen appliance shelf, which are labeled.
  

Artwork

Sort:

• Framed Artwork, Mirrors, Wall Clocks- easy to hang
• DON’T INVENTORY overly large or heavy items, religiously themed items, posters, picture frames, unframed, faded/old
• Items can go to Savers if the frames are nice.  If not, please throw it out.

Cleaning & Wrapping Inventory:

• Done by inventory person (if available, sorting volunteers will help)
• Clean glass and frame
• Wrap with plastic wrap
• Stick the label directly on plastic wrap.  Do not use Scotch tape
  

Inventory Entry

• Select Artwork as the Item Class
• Select an appropriate Item Type depending on the artwork
  • Types include: Abstact, Animals, Children, Clocks, Flowers, Landscape, Mirror, Misc, and People
  • There is an artwork bin for each type.
• Change the following fields if necessary
  • Qty Available – default is 1
  • # in set – default is 1.  Change if more than 1 piece is in the set.
    
  • Dimensions – width x depth x height. Depth is typically 1-2"
    
  • Description –If necessary
    
• Click the Create Item button
• Select the Print icon to print a label & follow the above instructions
• Click Take a picture.  Repeat for additional items in the set.
  
• Wrap the artwork with plastic wrap
• Stick the label directly on the plastic wrap
• If there are multiple pieces in the set, you may break them into smaller sets & place a note on the label such as 1/2, 2/2.
• Move the artwork to the appropriate Artwork-type box and place in numerical order.

Dish Sets

Cleaning / Wrapping Inventory:

• Look at the small, colorful dish set form included in the box of dishes
• Dishes with at least 4 dinner plates and 1 matching component are classified as ‘Dish Place Setting’ in the Inventory system
• Matching dishes that do not qualify as a dish set are classified as ‘Dish Place Setting - Extra’ in the Inventory system
• Take out the sample set.
  • This usually includes 1 of each type of unwrapped dish in the set. 
  • Make sure the sample is clean & not in poor condition before you that the photo.
    
• Set up the sample to be photographed using the plastic easels in the studio
• After taking the photo, wrap the sample
  • Done by inventory person (if available, sorting volunteers will help)
    

Inventory Entry

• Select Kitchen as the Item Class
• Select Dish Place Setting or DIsh Place Setting - Extra
• Change the following fields if necessary
  • Qty Available – use the default of 1 unless you have multiple sets of the same dishes
    
  • # in set – default is 1.
    
    • For a Dish Place Setting, change to the number of dinner plates
    • For a Dish Place Setting - Extra, change to the number of primary items (i.e. bowls. plates, etc)
      
  • Dimensions
    
    • The default is 12x12x2.  This represents the approximate size of a wrapped dinner plate and should be left as is.  For each dinner plate (or # in set) > 1, the inventory system adds to the dimensions in multiples of 2” to approximate a filled box.
  • Description
    
    • State the number & type of each item in the set as detailed on the small colorful dish set form
    • Type all numbers as 4 (for example), not ‘four’, for non-English speakers to understand
    • State the number of boxes that hold the dish set
      
• Click the Create Item button
• Select the Print icon to print a label & follow the above instructions
  • For multiple boxes, print multiple labels
• Click Take a picture.
  
  • ○    Use the plastic easels in the studio to help display the dishes
    
    
    
• Wrap the sample safely in the box
• Apply the label to the short size of the box, centered
  • Write the total number of boxes for the dish set on the box (even if it is just ‘1 Box’) and their order (e.g. 1/ 3, 2 /3, 3/3).
• Move box(es) to the completed dish set storage area

Lamps

Cleaning / Testing Inventory:

• Sorting area tests & cleans the lamps. Cords are to be cleaned and wrapped.
• All lamps should have clean shades. If not, don’t inventory them.
• Repairs are placed on the workbench in storage behind the studio.
  

Inventory Entry

• Select Lamps as the Item Class
• Select an appropriate Item Type depending on the type of lamp
  • Types include: Floor Lamp, Free Lamp, Table Lamp
• Change the following fields:
  • Qty Available – default is 1, which is most common for a lamp. It is rare that we have a donor who gives/buys us many of the same lamp. 
  • # in set - if a matching pair of lamps – change to 2
  • Dimensions
    • Width x depth are typically the lamp shade diameter
    • Height includes the finial
  • Description – usually blank  
    
• Select the Print icon to print a label & follow the above instructions
• Tape the label to the base of the lamp.  NOT the shade!

Rugs

Cleaning / Wrapping Inventory:

• Inspect for stains, odor, or damages. If not easily cleaned, don’t inventory.
• Vacuum. and Spot Clean if needed
• Roll tightly and secure with plastic wrap. Stick the label on plastic wrap.
  

Inventory Entry

• Select Misc as the Item Class
• Select Rugs as the Item Type
  
• Change the following fields:
  • Qty Available – default is 1. 
    
  • # in set - default is 1
    
  • Dimensions
    • Width x depth are the dimensions in inches
      
    • Height is typically 1
      
  • Description
    
    • State size in Feet and inches.
    • State the base color, if it's stained or worn, or if comes with a pad.
• Select the Print icon to print a label & follow the above instructions
• Take 2 pictures
  • Entire rug
  • Close-up of the  pattern and base color
    
• Roll the rug tightly with the backing facing out.  Use plastic wrap to keep it secure.
• Stick the label directly on plastic wrap
• Place large rugs behind couches and smaller rugs in the bin