Item Class Specific Guides

Cleaning / Testing Inventory:

Inventory Entry

Select Kitchen as the Item Class
Select Small Appliance or Small Appliance- Free as the Item Type
- View the list on the photo studio wall to determine if Small Appliance- Free applies.
Change the following fields if necessary
- Qty Available – default is 1
- # in set – default is 1
- Dimensions – width x depth x height
- Description – Add a note if it’s not a common appliance or size, i.e. Air Fryer, 4-cup coffee maker
Click the Create Item button
Select the Print icon to print a label & follow the above instructions
Scotch tape the label to the item. Don’t stick the label directly on the item
Click Take a picture
Move inventory items to the appropriate kitchen appliance shelf, which are labeled.

Sort:

Framed Artwork, Mirrors, Wall Clocks- easy to hang
DON’T INVENTORY overly large or heavy items, religiously themed items, posters, picture frames, unframed, faded/old
Items can go to Savers if the frames are nice. If not, please throw it out.

Cleaning & Wrapping Inventory:

Inventory Entry

Select Artwork as the Item Class
Select an appropriate Item Type depending on the artwork
- Types include: Abstact, Animals, Children, Clocks, Flowers, Landscape, Mirror, Misc, and People
- There is an artwork bin for each type.
Change the following fields if necessary
- Qty Available – default is 1
- # in set – default is 1. Change if more than 1 piece is in the set.
- Dimensions – width x depth x height. Depth is typically 1-2"
- Description –If necessary
Click the Create Item button
Select the Print icon to print a label & follow the above instructions
Click Take a picture. Repeat for additional items in the set.
Wrap the artwork with plastic wrap
Stick the label directly on the plastic wrap
If there are multiple pieces in the set, you may break them into smaller sets & place a note on the label such as 1/2, 2/2.
Move the artwork to the appropriate Artwork-type box and place in numerical order.

Cleaning / Wrapping Inventory:

Look at the small, colorful dish set form included in the box of dishes
Dishes with at least 4 dinner plates and 1 matching component are classified as ‘Dish Place Setting’ in the Inventory system
Matching dishes that do not qualify as a dish set are classified as ‘Dish Place Setting - Extra’ in the Inventory system
Take out the sample set.
- This usually includes 1 of each type of unwrapped dish in the set.
- Make sure the sample is clean & not in poor condition before you that the photo.
Set up the sample to be photographed using the plastic easels in the studio
After taking the photo, wrap the sample
- Done by inventory person (if available, sorting volunteers will help)

Inventory Entry

Select Kitchen as the Item Class
Select Dish Place Setting or DIsh Place Setting - Extra
Change the following fields if necessary
- Qty Available – use the default of 1 unless you have multiple sets of the same dishes
- # in set – default is 1.
  - For a Dish Place Setting, change to the number of dinner plates
  - For a Dish Place Setting - Extra, change to the number of primary items (i.e. bowls. plates, etc)
- Dimensions
  - The default is 12x12x2. This represents the approximate size of a wrapped dinner plate and should be left as is. For each dinner plate (or # in set) > 1, the inventory system adds to the dimensions in multiples of 2” to approximate a filled box.
- Description
  - State the number & type of each item in the set as detailed on the small colorful dish set form
  - Type all numbers as 4 (for example), not ‘four’, for non-English speakers to understand
  - State the number of boxes that hold the dish set
Click the Create Item button
Select the Print icon to print a label & follow the above instructions
- For multiple boxes, print multiple labels
Click Take a picture.
- ○ Use the plastic easels in the studio to help display the dishes
Wrap the sample safely in the box
Apply the label to the short size of the box, centered
- Write the total number of boxes for the dish set on the box (even if it is just ‘1 Box’) and their order (e.g. 1/ 3, 2 /3, 3/3).
Move box(es) to the completed dish set storage area

Cleaning / Testing Inventory:

Inventory Entry

Select Lamps as the Item Class
Select an appropriate Item Type depending on the type of lamp
- Types include: Floor Lamp, Free Lamp, Table Lamp
Change the following fields:
- Qty Available – default is 1, which is most common for a lamp. It is rare that we have a donor who gives/buys us many of the same lamp.
- # in set - if a matching pair of lamps – change to 2
- Dimensions
  - Width x depth are typically the lamp shade diameter
  - Height includes the finial
- Description – usually blank
Select the Print icon to print a label & follow the above instructions
Tape the label to the base of the lamp. NOT the shade!

Cleaning / Wrapping Inventory:

Inventory Entry

Select Misc as the Item Class
Select Rugs as the Item Type
Change the following fields:
- Qty Available – default is 1.
- # in set - default is 1
- Dimensions
  - Width x depth are the dimensions in inches
  - Height is typically 1
- Description
  - State size in Feet and inches.
  - State the base color, if it's stained or worn, or if comes with a pad.
Select the Print icon to print a label & follow the above instructions
Take 2 pictures
- Entire rug
- Close-up of the pattern and base color
Roll the rug tightly with the backing facing out. Use plastic wrap to keep it secure.
Stick the label directly on plastic wrap
Place large rugs behind couches and smaller rugs in the bin

Revision #3
Created 4 January 2024 18:20:31 by Geoff Schultz
Updated 8 January 2024 10:51:35 by Geoff Schultz