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Item Class Specific Guides

Appliances (anything with a cord) 

Cleaning / Testing Inventory:

  • The sorting area tests & cleans appliances
  • If it doesn't look clean, don’t photograph. Return to sorting. 

Inventory Entry

  • Select Kitchen as the Item Class
  • Select Small Appliance or Small Appliance- Free as the Item Type
    • View the list on the photo studio wall to determine if Small Appliance- Free applies. 
  • Change the following fields if necessary
    • Qty Available – default is 1
    • # in set – default is 1
    • Dimensions – width x depth x height
    • Description – Add a note if it’s not a common appliance or size,  i.e. Air Fryer, 4-cup coffee maker
  • Click the Create Item button
  • Select the Print icon to print a label & follow the above instructions
  •  Scotch tape the label to the item. Don’t stick the label directly on the item
  • Click Take a picture
  • Move inventory items to the appropriate kitchen appliance shelf, which are labeled.

Artwork

Sort:

  • Framed Artwork, Mirrors, Wall Clocks- easy to hang
  • DON’T INVENTORY overly large or heavy items, religiously themed items, posters, picture frames, unframed, faded/old
  • Items can go to Savers if the frames are nice.  If not, please throw it out.

Cleaning & Wrapping Inventory:

  • Done by inventory person (if available, sorting volunteers will help)
  • Clean glass and frame
  • Wrap with plastic wrap
  • Stick the label directly on plastic wrap.  Do not use Scotch tape

Inventory Entry

  • Select Artwork as the Item Class
  • Select an appropriate Item Type depending on the artwork
    • Types include: Abstact, Animals, Children, Clocks, Flowers, Landscape, Mirror, Misc, and People
    • There is an artwork bin for each type.
  • Change the following fields if necessary
    • Qty Available – default is 1
    • # in set – default is 1.  Change if more than 1 piece is in the set.
    • Dimensions – width x depth x height. Depth is typically 1-2"
    • Description –If necessary
  • Click the Create Item button
  • Select the Print icon to print a label & follow the above instructions
  • Click Take a picture.  Repeat for additional items in the set.
  • Wrap the artwork with plastic wrap
  • Stick the label directly on the plastic wrap
  • If there are multiple pieces in the set, you may break them into smaller sets & place a note on the label such as 1/2, 2/2.
  • Move the artwork to the appropriate Artwork-type box and place in numerical order.

Dish Sets

Cleaning / Wrapping Inventory:

  • Look at the small, colorful dish set form included in the box of dishes
  • Dishes with at least 4 dinner plates and 1 matching component are classified as ‘Dish Place Setting’ in the Inventory system
  • Matching dishes that do not qualify as a dish set are classified as ‘Dish Place Setting - Extra’ in the Inventory system
  • Take out the sample set.
    • This is usually 1 of each type of unwrapped dishes in the set. 
    • Make sure the sample is clean & not in poor condition before you that the photo.
  • Set up the sample to be photographed using the plastic easels in the studio
  • After taking the photo, wrap the sample
    • Done by inventory person (if available, sorting volunteers will help)

Inventory Entry

  • Select Kitchen as the Item Class
  • Select Dish Place Setting or DIsh Place Setting - Extra
  • Change the following fields if necessary
    • Qty Available – use the default of 1 unless you have multiple sets of the same dishes
    • # in set – default is 1.
      • For a Dish Place Setting, change to the number of dinner plates
      • For a Dish Place Setting - Extra, change to the number of primary items (i.e. bowls. plates, etc)
    • Dimensions
      • The default is 12x12x2.  This represents the approximate size of a wrapped dinner plate and should be left as is.  For each dinner plate (or # in set) > 1, the inventory system adds to the dimensions in multiples of 2” to approximate a filled box.
    • Description
      • State the number & type of each item in the set as detailed on the small colorful dish set form
      • Type all numbers as 4 (for example), not ‘four’, for non-English speakers to understand
      • State the number of boxes that hold the dish set
  • Click the Create Item button
  • Select the Print icon to print a label & follow the above instructions
    • For multiple boxes, print multiple labels
  • Click Take a picture.
    • ○    Use the plastic easels in the studio to help display the dishes

      Picture17.png
  • Wrap the sample safely in the box
  • Apply the label to the short size of the box, centered
    • Write the total number of boxes for the dish set on the box (even if it is just ‘1 Box’) and their order (e.g. 1/ 3, 2 /3, 3/3).
  • Move box(es) to the completed dish set storage area
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